Office Administrator &
Job Description
Controller
Rev Date: 06/NOV/2023 FCS North America /
Office Administration / Controller – Job description
Job Title: Office Administrator and Controller
Department: Administration
Position
The ideal candidate will be competent in prioritizing and working with little supervision. They will be self- motivated and trustworthy. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
The office administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth. The tasks of the office administrator will include bookkeeping.
Duties and major activities
- All aspects of accounting including but not limited to:
- Accounts payable.
- Accounts receivable and collecting.
- Daily entering of invoices in both Sage and Gamma software with reconciliation of receivables completed and reported monthly.
- Staff payroll and tracking of vacation time.
- Bank Reconciliations.
- Government remittances including HST, PR, RC, WSIB, T4’s, and Summary.
- Tracking and payment of monthly sales commissions to our sales staff.
- Reporting and reconciliations completed for the Parent Company in Italy completed monthly, with a hard shutdown completed each month.
- Inventory tracking in both Sage and Gamma ERP software to reconcile.
- Complete year-end reconciliations
- Backoffice support for the sales team (document input: quotes and orders)
- Customer reception & mainline phone call reception
- Must be proficient with Sage and Excel.
FCS North America Office Administrator & Controller – Job profile
Education
Degree in accounting, finance, or equivalent experience.
Professional experience
Experience with financial reporting requirements
Experience in working with multiple legal entities under different legal umbrellas.
Necessary knowledge
Financial software (Sage)
Auditing, accounting, and corporate finance
Financial skills
Tracking budget expenses
Knowledge of Microsoft Office suite
Office Administrator &
Job Description
Controller
Rev Date: 06/NOV/2023 FCS North America /
OCCUPATIONAL HEALTH AND SAFETY:
Report all incidents, accidents, and/or hazards.
EMPLOYEE RELATIONS AND COMMUNICATION:
Provide and/or participate in training as required.
Comply with Company rules, policies, and procedures.
Perform other work duties when assigned.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The employee is regularly required to talk or hear, sit, and use hands to finger, handle, or feel objects, tools, or controls; also occasionally required to stand, walk, and reach with hands and arms.
WORK ENVIRONMENT:
Works from the office at FCS North America, located at 5305 Pulleyblank St, Oldcastle, ON.
Job Type: Full-time
Salary: $65,000.00-$75,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Schedule:
- Monday to Friday
Education:
- Bachelor's Degree (preferred)
Language:
- English (required)
Ability to Commute:
- Oldcastle, ON N9G 0B8 (required)
Ability to Relocate:
- Oldcastle, ON N9G 0B8: Relocate before starting work (required)
Work Location: In person
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